Event Privacy Policy

This document explains the different types of data that might be collected and how we manage it. When we refer to “we” or “us”, we mean Consumers International (registered company number 965 98089366, the parent charitable company of Consumers International Services Limited.

We will treat personal information about you with care and respect

We adhere to privacy by design principles and only collect the minimum amount of personal information needed and look after your personal information responsibly. We date our privacy policies so that you can see when our policy has been updated.

We’ve tried to create a comprehensive events privacy policy but we are open to your feedback on how we could improve. This events privacy policy should be read alongside our general privacy policy. If you want to find out more about how we manage your information at our events, please contact us at sales@gulfexperiencesco.com

We will only collect the minimum amount of personal information needed

We will only use your personal information when we have a fair and lawful basis for doing so. We will ask for your consent to process your personal information in some circumstances, for example, if we feel we do not have a legitimate interest to do so.

This is the data that will be collected and processed in order to register you and provide you with easy access and a safe experience:

• Title, first name and surname
• Job title, company name, company postal and email address and mobile number
• Any necessary dietary and access needs
• Payment information

In specific circumstances, for example, if you are a speaker or if Consumers International is arranging your travel and accommodation, we might ask you for additional personal information such as:

• Your passport details
• Your professional biography and picture

We rely on our legitimate interests to process your personal information in this way.

How do we use your information and why?

We will use your information:

• To reserve a place for you at the event
• To provide you with information about the event, including event updates, and possible changes, cancellations or similar information.
• To provide you with information about accessibility, transportation, accommodation etc that may impact on your attendance to the event
• To take payment for your ticket

We rely on our legitimate interests to process your personal information in this way.
Other data usage:

Event attendee list: If you choose to download the Consumers International Events app, we will give you the option to add your details to an in-app attendee list, which would allow you to communicate with other delegates prior to, and during, the event. Your personal data will only be added to the in-app attendee list if you give us your consent to do so.

Photos and video recordings: we’d like to take photographs and video recordings of speakers and attendees, as we would very much like to publicly celebrate the work of our membership and stakeholders. If you do not wish to be included in Consumers International’s photography and filming, please visit Consumers International’s organisers’ office on the day of the event.

Marketing database: once your place has been confirmed, your details will be transferred to our database. We’d like to contact you about future events, campaigns and other work which we think might be of interest to you. This will help us stay connected and work together in the future. If you do not want to be contacted about future events, you will be able to opt out when you register via the registration platform, Cvent. Members will not be asked this question, as this falls under your membership contract with us. Please see section 4.4 of our general privacy policy for further information.

Post-event evaluation surveys: we’d like to collect feedback from you about the event. This will help us make any future events more relevant and well organised. If you do not want to take part in post-event evaluation, you will be able to opt out when you register via the registration platform, Cvent.